Friday, April 10, 2020

Minutes BCD Supervisors Meeting March 3, 2020

Berkshire Conservation District Monthly Meeting
Tuesday, March 3, 2020 at 5:00 PM
Conference Room
78 Center Street, Suite 206, Pittsfield, MA 01201

Minutes

1. Call to order at 5:02pm, and Determination of Quorum
     Present:
     Board members – Adam Galambos, Ron Kujawski, David Ellis, Donna Kittredge
    Associates: Mike Balawender
    Program Administrator: Cynthia Grippaldi
    NRCS representative: Gary Blazejewski

Reports
2. Secretary’s Report – Submitted by Cynthia Grippaldi
    a. Review and approval of February 4 th minutes. Move to accept by Dave, second by Ron, all in
        favor
3. Treasurer’s Report – Submitted by Cynthia
    a. Cynthia developed and presented a new Treasurer’s Report form. She will investigate
        Viridian to see if it’s worth our while to link it to BCD website
b. Cynthia attended the MDAR workshop
c. Audit is still in the process
d. Dave will review the last two years of BCD budgets and begin to form a budget for 2020.
     Motion by Adam for Dave to begin budget process, second by Donna, all in favor.
4. NRCS District Conservationist Gary Blazejewski introduced himself and talked about the NRCS
    mission which provides technical assistance for private landowners regarding farmland or forest
     issues. Gary (or other NRCS rep) will attend monthly BCD meetings to keep abreast of local
     issues and to collaborate with us when appropriate.

Old Business
5. District Supervisors
     a. Regarding recruitment to the Board of Supervisors, Ron suggested we might want to recruit
         2 additional members — someone in farming, ag and/or nursery businesses. All attendees
         will ask around. It would be good to get more people from North county involved. We would
         also like additional associates to join us.
     b. Designation of committees will take place when needed.
     c. State Commission Member — they would like a rep from BCD to attend their meetings.
        Adam will look into the details.
6. Program Status
    a. No-Till Update: Promotion, scheduling rentals, and management —
       200 No-Till cards were printed. On 2/24, Cynthia mailed 86 cards to addresses procured
       from the Berkshire Grown booklet. We have 3 to 5 farmers inquiring and one commitment
       with a 50-acre parcel. Cynthia will do the scheduling. Mike gave more details on how the no-
       till machine works. Mike will communicate to the farmers exactly what type of heavy
       machinery is required to haul the no-till seeder in order to keep it in the best shape. Mike
       has offered to haul the no-till machine to farmers who do not have the ability to do it, he
       will ask his insurance company if he is covered for this. BCD’s equipment and liability
       insurance is up to date.
    b. Nutrient Management — Ned signed the paperwork and as soon as the audit is done, funds
        will become available to us.
    c. Developing resources — Discussion took place on how we could collaborate with other
        organizations to support each other regarding programs, education, etc. Adam suggested
        that colleges might appreciate a relationship with us. Ron suggested that Umass Extension
        might be available to give us advice.
7. Program Administrator Update —
    a. Cynthia sent EEA the quarterly report on what we have done.
    b. On 2/12, Cynthia and Donna got a tutorial from Marita Carroll (who provided updated
        website design) on how to navigate Wordpress so we can make editorial changes in-
         house.
    c. Cynthia attended the MDAR workshop on 2/13 and the presenter described grant
        funding available to farms. She suggested two grants that would be appropriate for BCD
        to apply for. The Agricultural Climate Resiliency & Efficiencies (ACRE) Program and the
       Agricultural Environmental Enhancement Program (AEEP).
    d. On 2/17, she spoke with Audrey Irvine-Broque from the Northeast Grassroots
        Environmental Fund regarding the pollinator grant and how to best apply for it again.
        Audrey suggested applying for the total grant of $3,500.
    e. On 2/24, Cynthia submitted $4,378.50 to the EEA for reimbursement.
    f. Cynthia contacted Jane Obaggy to ask how many years of meeting minutes need to be
        present on the website. Only one year is required as long as previous minutes are kept
        in binders which Cynthia has organized.
    g. Cynthia will be out of the office from March 16th to the 29th .

New Business
8. No-Till Practices Workshop with Berkshire Grown March 11, 2020, 3pm to 6pm, Stockbridge
    Town Hall — Mike will give the No-till presentation
9. WMMGA Symposium at LMMHS March 28, 2020 — Ron and Donna will attend and bring items
     to sell at the table. Will give away seeds in exchange for email addresses to build our email base.
    Will reach out to home gardeners with info promoting our new website, no-till program and
     conservation info
10. DEP — to be reviewed
11. District Annual Work Plan — David suggested we consider using Nutrient Management as a
template for setting our goals. To be discussed.
12. Adjournment At 6:39pm, Adam motioned to adjourn, second by Ron, all in favor
Upcoming Events/Meetings:

- Next meeting will be on Tuesday, April 7, at 78 Center St., Suite 206, Pittsfield, MA, Conference
Room

Tuesday, April 7, 2020

Agenda BCD Supervisors meeting April 9, 2020

Berkshire Conservation District Monthly Meeting
Thursday, April 9, 2020 at 5:00 PM
Remote Meeting

The call in number is 1(646) 876-9923 Meeting ID 132436088 #

Agenda

1. Call to Order and Determination of Quorum

Reports:
2. Secretary’s Report – Submitted by Donna Kittredge
    a. Review and Approval of March 3rd Minutes

3. Treasurer’s Report – Submitted by David Ellis
    a. March 2020 Treasurer’s report
    b. Monthly/Yearly Budget update
    c. Audit status
    d. Review budget info from the Nutrient Management Grant proposal (separate attachment)

4. District Supervisors
    a. Update on recruitment of supervisors and associates
    b. State Commission Member update

5. Program Status
    a. No-Till (FY2020)
         Scheduling rentals, management, update on insurance for towing

    b. Nutrient Management Update (FY 2020)
    c. Developing Resources – update from Adam and Ron

6. Program Administrator Update
    a. Administrator’s report – Submitted by Cynthia Grippaldi

New Business
7. District Annual Work Plan - goals, objectives, activities

8. DEP Nonpoint Source Pollution Grant RFR

8. Comments and Announcements

9. Adjournment

Upcoming Events/Meetings:
Berkshire Conservation District Supervisor meetings are scheduled for the first Tuesday
of each month. The next meeting will be on Tuesday, May 5, at 5pm. Meeting may be remote or at 78
Center St., Suite 206, Pittsfield, MA 01201, Conference Room. To be determined.