Thursday, July 30, 2020

Agenda BCD Supervisor meeting Aug. 4, 2020

Berkshire Conservation District Monthly Meeting
Tuesday, August 4, 2020 at 5:30 PM

Agenda for Tuesday, August 4, 2020

MEETING RESCHEDULED TO THURSDAY AUG. 6 DUE TO POWER OUTAGES

Agenda BCD Supervisor meeting Aug. 4, 2020

Tuesday, July 14, 2020

Minutes BCD meeting June 2, 2020


Berkshire Conservation District Monthly Meeting
Tuesday, July 7, 2020 at 5:00 PM
Remote Meeting
Call-in number is 1(646) 876-9923. Meeting ID 132436088 #

Minutes from June 2, 2020 Meeting

      1.       Call to Order at 5:02pm, and Determination of Quorum
        Present:
          Supervisors: Adam Galambos, Ron Kujawski, David Ellis, Donna Kittredge
          Program Administrator: Cynthia Grippaldi
          MACD Representative: Jane Obbagy

      2.       Public Comment Period
       Adam checked the waiting room where no members of the public were present.

      3.       NRCS Report/Comments from Gary Blazejewski
       Gary was unable to attend but sent a report from which Adam read: NRCS has funded approximately 30 projects in Berkshire County. Gary is optimistic we will be able to reach out to  many landowners in Berkshire county regarding the Nutrient Management program. For the record, Cynthia will ask Gary to clarify when the aforementioned projects occurred.

      Adam asked if Jane Obbagy wished to comment. She said MACD was awarded a contract with  NRCS headquarters. The project is for NRCS to produce a manual on how NRCS can interact with small farms. Work will probably begin in September and will be done in Massachusetts.

      4.       Secretary’s Report — Submitted by Donna Kittredge
       Cynthia had two small edits — Jane Obbagy’s name was misspelled under #1 in the May, 2020  Minutes. Under item #4, add a dollar sign in front of the numbers. Ron moved to accept the minutes as amended, David second. All in favor.

      5.       Treasurer’s Report — Submitted by David Ellis
       See Treasurer’s report for May 2020 numbers. David mentioned we need to find another    insurance carrier for next year as they extended it for one more year due to COVID. The May 28 invoice from Mike of $570 includes storage which is a new item. David can mail a check to Mike on June 3 for storage of the No-till. Ron moved to accept the Treasurer’s report, David second. All in favor.

       6.       District Supervisors
-                      Ron asked about supervisor access to the field office. He suggested we need to decide if we  should all go through the background check. Adam asked if conservation districts in the state or cross the country meet outside the field office. Jane Obbagy said it works both ways — some meetings take place in the field office and others meet elsewhere. Cynthia said the district began holding meetings in the field office, then the Athenaeum, then Arizona Pizza. Jane said holding the meetings in a public space may be for ease of the public to attend. Discussion will continue.

-                     Ron asked about the benefits of membership to NACD. David found we paid $25 in the past.  Jane said MACD has paid $750. Ron asked what are the advantages of joining NACD. Jane suggested that the emails NACD sends to members contain information about grants that may be of interest to BCD.

-                     Adam stated his continued interest in getting together to meet about framework, having ample associates and supervisors, working with strategic partners, grants, goals, etc. for BCD.

       7.       Program Status
-                     Cynthia emailed UMass extension with questions related to Nutrient Management and is waiting  to hear back on how we can work with it in the Berkshires.

-                      She texted Mike who said Travis Atwell plans to rent the drill from us. Mike planted 4 ½ acres recently and has a few others lined up for August.

-                    Adam is happy with the No-till Feedback Survey that Cynthia wrote asking farmers for their feedback. He suggested it be sent as a google form to avoid paper use.

-                   Adam brought up advertising and how to best use our funds to reach our target audience regarding No-till rentals. He had great response using Facebook advertising on a project in the past with a 40% response rate and 10-15% conversion rate. Cynthia has posted its availability on our regular Facebook page. Ron suggested we look beyond Berkshire county for rentals. Cynthia sent Hampshire/Hampden District info saying we can offer it to surrounding counties but has not heard from them. Discussion continued regarding reaching out to Columbia county and/or southern VT which is closer to Cheshire. David suggested we talk to Mike to ask of his availability and how far he could travel with the seeder and what the travel distance limits are regarding insurance. David asked if there are any ag fairs where we could show off the seeder (when and if things get back to 'normal'). Jane suggested tapping into UMass Extension for suggestions on advertising.

       8.       Program Administrator Update
-                     Cynthia reported that we got funded for the pollinator grant. Out of the $3,500 grant, we received $1,500. Out of the $1,500, we would use $1,000 to purchase native plants and $500 for any signage, outreach, education, etc. David asked about the purpose of purchasing plants for the pollinator grant. Cynthia said it would be to set up a couple of pollinator gardens on public land, for instance at a school, or public office.

-                     Housatonic Valley Association Collaboration is applying for a non-point source pollution grant  and they would like us to collaborate as they think it fits with our Nutrient Management and No-Till programs. They’re looking to hire someone to run this program. Cynthia and Gary are talking with them to possibly have their new hire come work with BCD/NRCS once a month. HVA is looking for a letter of support from us.

-                    We have three insurance policies: 1) liability insurance that expires July 20 to protect 2M  liability that Ned pushed to protect the board in the event something happens with No-Till and we’re working on renewal, 2) a policy that protects the No-till equipment and, 3) a basic policy for business and workers’ comp paid on May 5.

-                     Cynthia received a letter from MDAR (Mass Department of Agricultural Resources) stating our Nursery Agent License expires on June 30. We have applied in the past because we’ve held plant sales but the info from MDAR does not state what the license is actually for. It is assumed we need it for resale to the public. Dave suggested we apply later if we decide to hold the sale. We will ask Ned what the history of having this license is.

       9.       New Business
        There was no new business to discuss.

       10.   Comments and Announcements
        Cynthia received a note from Holly saying she’s not going to continue on as a supervisor. We    would still like to have another farmer on our board. Our posting for supervisors in BEAT’s    newsletter had been removed but we will ask to repost for supervisor positions again. Adam hopes to reach out to more farmers with his new job at BNRC. Adam spoke with farmer Greg Caprone who is unable to join BCD due to his many commitments.

        11.   Adjournment
         At 6:30pm, Ron motioned to adjourn, second by David. All in favor.

Friday, June 26, 2020

Agenda BCD Supervisor Meeting July 7, 2020


Berkshire Conservation District Monthly Meeting
Tuesday, July 7, 2020 at 5:30 PM


Agenda for Tuesday, July 7, 2020

Upcoming Events/Meetings:
Berkshire Conservation District Supervisor meetings are scheduled for the first Tuesday of each month. Meetings are usually held at 78 Center St., Suite 206, Pittsfield, MA 01201. Pursuant to Governor Baker’s March 12, 2020 Order Suspending Certain Provisions of the Open Meeting Law, G.L. Chapter 30A, Section 18, and the Governor’s March 15, 2020 order imposing strict limitation on the number of people that may gather in one pace, this meeting of the Berkshire Conservation District will be conducted via remote participation to the greatest extent possible.

Members of the public who wish to join the meeting may do so in the following manner: via teleconference at https://Antioch.zoom.us/j/132436088 or by dialing (646) 876-9923 Meeting ID 132436088 #. Members of the public will be provided a comment period at the beginning of the meeting. No in-person attendance of members of the public will be permitted, but every effort will be made to ensure that the public can adequately access the proceedings in real time, via technological means. In the event that we are unable to do so, despite best efforts, we will post on the Berkshire Conservation District website an audio recording, transcript, or other comprehensive record of proceedings as soon as possible after the meeting.

Until restrictions are lifted, the next meeting will be held remotely on Tuesday, August 4, 2020. This meeting may be recorded for internal record keeping purposes.


  1. Call to order and Determination of Quorum
      2. Public Comment Period
      3. NRCS Reporting/Comments from Gary Blazejewski

  1. Secretary’s Report – Submitted by Donna Kittredge
Review and approval of June 2, 2020 minutes

  1. Treasurer’s Report – Submitted by David Ellis
June 2020 Treasurer’s Report

  1. District Supervisors
          Continued discussion regarding BCD supervisor access to building
          BCD work plan, program focus

  1. Program Status
a.       No-Till updates (FY 2020)
b.       Nutrient Management update
c.       Pollinator Grant update

  1. Program Administrator Update 
         Update on Housatonic Valley Association and possible collaboration with BCD

  1. New Business
     10. Comments and Announcements

  1. Adjournment

Wednesday, June 3, 2020

Minutes BCD Supervisor meeting May 5,2020


Berkshire Conservation District Monthly Meeting
Tuesday, June 2, 2020 at 5:00 PM
Remote Meeting
The call-in number is 1(646) 876-9923. Meeting ID 132436088 #


Minutes from May 5, 2020 Meeting

  1. Call to order at 5:02pm, and Determination of Quorum.
Present:
Board members: Adam Galambos, Ron Kujawski, David Ellis, Donna Kittredge, Ned Kirchner
Program Administrator: Cynthia Grippaldi
NRCS representative: Gary Blazejewski
Public call-in: Jane Obbagy

  1. NRCS District Conservationist comments from Gary Blazejewski
Gary said the NRCS is gearing up for their funding round already. They have pre-approved 20 to 22 applications ranging from forestry to soil health to livestock. Rachel Phillips from NRCS in NH is a soil scientist and is Gary’s new boss. Gary also defined the Unfunded Cooperative Agreement which is that NRCS can set the requirements for resources sharing with BCD. Ned asked Gary if another supervisor could have access to the office in the event Cynthia is not available. That person would need a background check. Discussion to be continued.

  1. Secretary’s Report – Submitted by Donna Kittredge
Review and approval of April 9th minutes. Ned motioned with to accept with 2 corrections, second by David. All in favor.

  1. Treasurer’s Report – Submitted by David Ellis
·         There was an $820 deposit for No-till rental; $320 for credit union membership; $1.50 for Viridian; $850 for the audit. Expenses were $4,634.30, Income was $1,141.50, Net Income was -3492.80, Checking Balance as of last day of April was $5,832.70. See Treasurer’s Report for more info.
·         Liability insurance is to insure the equipment.
·         Ned asked for clarification on the checking balance as of which date.
·         The BCC Scholarship will be mailed in time for the graduation ceremony scheduled for May 28.
Move by Ned to accept Treasurer’s Report with one change to the checking balance. Second by Ron. All in favor.

      5. Call-in: Jane Obbagy, ED of MACD — congratulated all on the new website and content.

  1. District Supervisors
·         Cynthia and Ned have been trying to reach Holly to clarify her intentions to continue as a board supervisor.
·         Adam knows Greg Caprone (teacher by day, farmer by night) whose interests lie in farming, maple sugaring, and cattle. Alaina Tracer runs MCLA Green Living Seminars and she may have some names of people interested in serving on the board. Adam will take a look at the website in regard to attracting supervisors and associates.
·         Ron thought of a possible person who is trying to start a small vegetable business in Richmond who might have interest in serving. 
·         Ron spoke with Tom who said it would be great if BCD could send a representative to the State Commission meeting. The meetings are in January, April, July and October. The next meeting will be remote. Jane suggested we try to tap in via conference call as it’s a long distance for us to travel to Westboro.

  1. Program Status
·         Mike has yet to send a proposal for storage of the No-till seeder. We’ve had two rentals for 2020 season. We need to spend the dollars from the No-till grant by the end of June 2020. That money could be spent on delivery, maintenance and storage but Mike needs to get a proposal to us which we would need to vote on. The thinking was that No-till would become self-generating program and that rentals would pay for the program. It was determined that rentals are lower than expected on account of the saturation of fields. Talk of advertising the No-till will be continued. Adam suggested we should hold out and see what good weather brings. Ron suggested it would be great to get a farmer on the board for networking.
·         Adam worked on a small solar grant proposal and a couple of things worked really for promotion — a radio spot on WANW that played on partner stations, and newspaper print ads which go on their websites as well. Adam suggested we work on a plan for advertising the No-till.
·         Pioneer Valley inquired about renting the No-till and Cynthia directed them to our website. Ron suggested we might share the No-till with 4 counties as one county may be drier than another. Adam suggested we get feedback from the farmers and possibly a testimonial we can use on our website. It was suggested we give farmers a survey after the rental.
·         Out of the 80+ No-till promo cards that were mailed, we only received two bad addresses.
·         Nutrient Management update — Cynthia is doing basic research. There are a tremendous number of part-time operators who don’t know the requirements for managing nutrient load which is required and can be enforced. Gary will dig into how NRCS can help educate small operators to learn what the state is looking for regarding compliance.

  1. Program Administrator Update —Submitted by Cynthia Grippaldi
·         Cynthia brought up the need to meet remotely about our Work Plan and mission. She sent out a draft which is on google drive. We need to find a date and time that works for all to brainstorm remotely.
·         Payment on all of our insurance policies has come up — Cynthia paid the no-till equipment insurance. The liability policy which was going to be canceled but because of COVID, they decided to keep covering us. She paid $792 Workman’s Comp. Reimbursement was sent to Tom.
·         Small pollinator grant — they had a few questions regarding equity of community. They will make the decision by mid May for the grant totaling $3,500. When they do fund it, they write a check and recipients write a report about how they used it.

           9.       New Business —
·         Ned asked since we had a public call-in for the May 5 meeting, should we add an Open Public Comment under our Call to Order and it was decided to do that going forward. Add it under #2 Call to Order, and include that the meeting is being recorded for note taking. Then add Open Public Comment Period, have whoever is chairing say this is the time to state your comments but there won’t be time for deliberation. This will precede Gary’s report so he can hear what the public is saying.
·         Adam suggested that we move the Upcoming Meetings blurb from the bottom of the Agenda page to the top and include the call-in number for the remote meetings.

     10.   Comments and Announcements —
·         Adam talked about the $250 BCD scholarship provided to a BCC student who plans to attend a 4-year college to study environmental science or a related field. The scholarship can also be used to pay for the student’s final year at BCC. It had been voted on in the past. Since it has been awarded every year, Ned asked if we should vote that it goes through every year unless a board member has an issue. In the past, a BCD representative has gone to BCC to deliver it. Adam will reach out to the Director of Development at BCC to discuss. This year, the check can be mailed or paid online to BCC.
·         NACD in D.C. asked us to become members. Membership fees range from $1 to $3,000. Ned said we became members for $500, then in subsequent years we paid in the $25 range. David will look into the history. They encourage us to pay $700. Ned mentioned we’ve sent members to the annual national convention in the past.
·         May 29 is the deadline to send in the 2-page application to Tom for the next round of funding. This is for the basic grant and Part 2 of the Nutrient Management plan will be submitted, as well. The grant is awarded in December for fiscal year ’21.
·         Mass Envirothon teams of high school students compete on environmental topics throughout the state. BCD has helped get participation from Berkshire schools. It was canceled this year. David wanted to know if it was relevant for the work plan as it has fallen by the wayside. To be discussed when we talk about BCD’s role in the community.
·         Ned would like to see more ag in the classroom.

       11.   Adjournment — Adam read the Upcoming Events/Meetings blurb for the recording. At   7:01pm, Ned motioned to adjourn. Second by Dave. All in favor.


Upcoming Events/Meetings:
Berkshire Conservation District Supervisor meetings are scheduled for the first Tuesday of each month. Meetings are usually held at 78 Center St., Suite 206, Pittsfield, MA 01201. Until restrictions are lifted for social isolation due to COVID-19, the next meeting will be held remotely on Tuesday, June 2, 2020 by dialing in at 1(646) 876-9923 Meeting ID 132436088 #.

Thursday, May 28, 2020

Agenda BCD Supervisor meeting June 2, 2020

Berkshire Conservation District Monthly Meeting
Tuesday, June 2, 2020 at 5:00 PM
https://antioch.zoom.us/j/132436088
(646) 876-9923 Meeting ID: 132436088#

Agenda for Tuesday, June 2, 2020

Upcoming Events/Meetings:
Berkshire Conservation District Supervisor meetings are scheduled for the first Tuesday of each month. Meetings are usually held at 78 Center St., Suite 206, Pittsfield, MA 01201. Pursuant to Governor Baker’s March 12, 2020 Order Suspending Certain Provisions of the Open Meeting Law, G.L. chapter 30A, Section 18, and the Governor’s March 15, 2020 order imposing strict limitation on the number of people that may gather in one place, this meeting of the Berkshire Conservation District will be conducted via remote participation to the greatest extent possible.

Members of the public who wish to join the meeting may do so in the following manner: via teleconference at https://antioch.zoom.us/j/132436088 or by dialing (646) 876-9923, meeting ID 132436088#. Members of the public will be provided a comment period at the beginning of the meeting. No in-person attendance of members of the public will be permitted, but every effort will be made to ensure that the public can adequately access the proceedings in real time, via technological means. In the event that we are unable to do so, despite best efforts, we will post on the Berkshire Conservation District website an audio recording, transcript, or other comprehensive record of proceedings as soon as possible after the meeting.

Until restrictions are lifted, the next meeting will be held remotely on Tuesday, July 7, 2020. This meeting may be recorded for internal record keeping purposes.

1. Call to order and Determination of Quorum

2. Public Comment Period

3. NRCS Reporting/Comments from Gary Blazejewski

4. Secretary’s Report – Submitted by Donna Kittredge
     Review and approval of May 5th minutes

5. Treasurer’s Report – Submitted by David Ellis
    May 2020 Treasurer’s Report

6. District Supervisors
    Updates

7. Program Status
    a. No-Till (FY 2020) — scheduling rentals, insurance for towing, management, Mike’s
        needs, advertising, Feedback Survey?
    b. Nutrient Management update

8. Program Administrator Update

9. New Business

10. Comments and Announcements

11. Adjournment

Monday, May 11, 2020

Minutes BCD Supervisor meeting April 9, 2020


Berkshire Conservation District Monthly Meeting
Tuesday, April 9, 2020 at 5:00 PM
Remote Meeting
The call-in number is 1(646) 876-9923. Meeting ID 132436088 #


Minutes

  1. Call to order at 5:09pm, and Determination of Quorum
Present:
Board members: Adam Galambos, Ron Kujawski, David Ellis, Donna Kittredge, Ned Kirchner
Program Administrator: Cynthia Grippaldi
NRCS representative: Gary Blazejewski

  1. Secretary’s Report – Submitted by Donna Kittredge
Review and approval of March 3rd minutes. Move to accept by Ron, second by David, all in favor

  1. Treasurer’s Report – Submitted by David Ellis
a.       David took pages 13 and 14 out of the Nutrient Management Grant to use as a template for the budget. He will add another column to use for month ahead projections. David will show No-Till income in a separate category using Quicken.
b.       The audit has been completed. The auditor recommended that whenever we make a deposit we make a note describing what it was for.
c.       Cynthia will ask Tom if we can roll money over from the Nutrient Management Grant for 2021.
Move by Adam to accept Treasurer’s Report, second by Ron. All in favor.

  1. NRCS District Conservationist comments from Gary Blazejewski
Gary continues to look into suggestions for new BCD supervisors/associates. He attended the Franklin Conservation District meeting to learn that many farmers are selling to schools. People in the community intend to start or are starting Victory Gardens which he hopes will garner more local interest. NRCS is still doing field business and practicing social distancing. Gary is spending more time with new hires in Hadley and Greenfield.

5.       District Supervisors
Ron will email Tom for more information on the quarterly meetings regarding the location and need for BCD representation.

  1. Program Status
·         Cynthia reported that the No-Till presentation on March 11 partnered with Berkshire Grown was well-received. Mike Balawender gave a great explanation of how the machine works. Dan Tighe (NRCS) was there to talk about how his agency can help with no-till practices, as well. We need to figure out how to compensate Mike for storing the no-till seeder as he is integral to this program and needs our support. It was suggested that Mike give us an idea of what he needs for compensation.
·         The first rental of the No-Till seeder by a farmer with 72-acres was a success.
·         We received a letter of non-renewal from Hartford Insurance stating coverage of rental equipment for farmland use is not acceptable. May 15, 2020 is the date of expiration. Cynthia will call Farm Family Agency in Williamstown and other insurance companies to inquire as to their coverage of farm equipment rentals.
·         EEA Grant — the initial proposal is due May 29. If chosen for funding, the full proposal is due July 24. This is for Phase II of Nutrient Management Proposal.
·         After making many calls, Cynthia was able to reach someone with the Viridian program. The program has ended, however we will still receive compensation from individuals who had signed on.

7.       Program Administrator Update —Submitted by Cynthia Grippaldi
·         Cynthia sent the quarterly report to Tom
·         BCD will give the annual $250 scholarship to BCC
·         Cynthia will ask Gary about his perspective on MOUs

New Business

  1. District Annual Work Plan — Cynthia will look for a plan from the past to be used as a template that can be used hand-in-hand with the new budget. Adam recommended that as a new board, we need to have a vision for moving forward. We need to continue discussion about our mission.
  2. DEP Pollution Grant — MCAD and HVA are applying for it. Adam recommended that we focus on making our our existing programs successful and not spread ourselves too thin this season by applying for it.
  3. Comments/Announcements — Cynthia expressed her appreciation for the new board.
  4. Adjournment — At 6:48pm Adam motioned to adjourn, second by Ron. All in favor.

Upcoming Events/Meetings:
Berkshire Conservation District Supervisor meetings are scheduled for the first Tuesday of each month. Meetings are usually held at 78 Center St., Suite 206, Pittsfield, MA 01201. Until restrictions are lifted for social isolation due to COVID-19, the next meeting will be held remotely on Tuesday, May 5, 2020 by dialing in at 1(646) 876-9923 Meeting ID 132436088 #.

Friday, May 1, 2020

Agenda BCD Supervisor meeting May 5, 2020

Berkshire Conservation District Monthly Meeting
Tuesday, May 5, 2020 at 5:00 PM
Remote Meeting

The call in number is 1(646) 876-9923. Meeting ID 132436088 #

Agenda for Tuesday, May 5, 2020

1. Call to order and Determination of Quorum

2. NRCS Reporting/Comments from Gary Blazejewski

3. Secretary’s Report – Submitted by Donna Kittredge
      Review and approval of April 9th minutes

4. Treasurer’s Report – Submitted by David Ellis
       April 2020 Treasurer’s Report

5. District Supervisors
      Update on recruitment of supervisors and associates

6. Program Status
       a. No-Till (FY 2020) — scheduling rentals, insurance for towing, management,
           Mike’s needs for storage
       b. Nutrient Management update

7. Program Administrator Update

8. New Business

9. Comments and Announcements

10. Adjournment

Upcoming Events/Meetings:
Berkshire Conservation District Supervisor meetings are scheduled for the first Tuesday of each month. Meetings are usually held at 78 Center St., Suite 206, Pittsfield, MA 01201.
Until restrictions are lifted for social isolation due to COVID-19, the next meeting will be held remotely on Tuesday, June 2, 2020 by dialing in at 1(646) 876-9923 Meeting ID 132436088 #.

Friday, April 10, 2020

Minutes BCD Supervisors Meeting March 3, 2020

Berkshire Conservation District Monthly Meeting
Tuesday, March 3, 2020 at 5:00 PM
Conference Room
78 Center Street, Suite 206, Pittsfield, MA 01201

Minutes

1. Call to order at 5:02pm, and Determination of Quorum
     Present:
     Board members – Adam Galambos, Ron Kujawski, David Ellis, Donna Kittredge
    Associates: Mike Balawender
    Program Administrator: Cynthia Grippaldi
    NRCS representative: Gary Blazejewski

Reports
2. Secretary’s Report – Submitted by Cynthia Grippaldi
    a. Review and approval of February 4 th minutes. Move to accept by Dave, second by Ron, all in
        favor
3. Treasurer’s Report – Submitted by Cynthia
    a. Cynthia developed and presented a new Treasurer’s Report form. She will investigate
        Viridian to see if it’s worth our while to link it to BCD website
b. Cynthia attended the MDAR workshop
c. Audit is still in the process
d. Dave will review the last two years of BCD budgets and begin to form a budget for 2020.
     Motion by Adam for Dave to begin budget process, second by Donna, all in favor.
4. NRCS District Conservationist Gary Blazejewski introduced himself and talked about the NRCS
    mission which provides technical assistance for private landowners regarding farmland or forest
     issues. Gary (or other NRCS rep) will attend monthly BCD meetings to keep abreast of local
     issues and to collaborate with us when appropriate.

Old Business
5. District Supervisors
     a. Regarding recruitment to the Board of Supervisors, Ron suggested we might want to recruit
         2 additional members — someone in farming, ag and/or nursery businesses. All attendees
         will ask around. It would be good to get more people from North county involved. We would
         also like additional associates to join us.
     b. Designation of committees will take place when needed.
     c. State Commission Member — they would like a rep from BCD to attend their meetings.
        Adam will look into the details.
6. Program Status
    a. No-Till Update: Promotion, scheduling rentals, and management —
       200 No-Till cards were printed. On 2/24, Cynthia mailed 86 cards to addresses procured
       from the Berkshire Grown booklet. We have 3 to 5 farmers inquiring and one commitment
       with a 50-acre parcel. Cynthia will do the scheduling. Mike gave more details on how the no-
       till machine works. Mike will communicate to the farmers exactly what type of heavy
       machinery is required to haul the no-till seeder in order to keep it in the best shape. Mike
       has offered to haul the no-till machine to farmers who do not have the ability to do it, he
       will ask his insurance company if he is covered for this. BCD’s equipment and liability
       insurance is up to date.
    b. Nutrient Management — Ned signed the paperwork and as soon as the audit is done, funds
        will become available to us.
    c. Developing resources — Discussion took place on how we could collaborate with other
        organizations to support each other regarding programs, education, etc. Adam suggested
        that colleges might appreciate a relationship with us. Ron suggested that Umass Extension
        might be available to give us advice.
7. Program Administrator Update —
    a. Cynthia sent EEA the quarterly report on what we have done.
    b. On 2/12, Cynthia and Donna got a tutorial from Marita Carroll (who provided updated
        website design) on how to navigate Wordpress so we can make editorial changes in-
         house.
    c. Cynthia attended the MDAR workshop on 2/13 and the presenter described grant
        funding available to farms. She suggested two grants that would be appropriate for BCD
        to apply for. The Agricultural Climate Resiliency & Efficiencies (ACRE) Program and the
       Agricultural Environmental Enhancement Program (AEEP).
    d. On 2/17, she spoke with Audrey Irvine-Broque from the Northeast Grassroots
        Environmental Fund regarding the pollinator grant and how to best apply for it again.
        Audrey suggested applying for the total grant of $3,500.
    e. On 2/24, Cynthia submitted $4,378.50 to the EEA for reimbursement.
    f. Cynthia contacted Jane Obaggy to ask how many years of meeting minutes need to be
        present on the website. Only one year is required as long as previous minutes are kept
        in binders which Cynthia has organized.
    g. Cynthia will be out of the office from March 16th to the 29th .

New Business
8. No-Till Practices Workshop with Berkshire Grown March 11, 2020, 3pm to 6pm, Stockbridge
    Town Hall — Mike will give the No-till presentation
9. WMMGA Symposium at LMMHS March 28, 2020 — Ron and Donna will attend and bring items
     to sell at the table. Will give away seeds in exchange for email addresses to build our email base.
    Will reach out to home gardeners with info promoting our new website, no-till program and
     conservation info
10. DEP — to be reviewed
11. District Annual Work Plan — David suggested we consider using Nutrient Management as a
template for setting our goals. To be discussed.
12. Adjournment At 6:39pm, Adam motioned to adjourn, second by Ron, all in favor
Upcoming Events/Meetings:

- Next meeting will be on Tuesday, April 7, at 78 Center St., Suite 206, Pittsfield, MA, Conference
Room

Tuesday, April 7, 2020

Agenda BCD Supervisors meeting April 9, 2020

Berkshire Conservation District Monthly Meeting
Thursday, April 9, 2020 at 5:00 PM
Remote Meeting

The call in number is 1(646) 876-9923 Meeting ID 132436088 #

Agenda

1. Call to Order and Determination of Quorum

Reports:
2. Secretary’s Report – Submitted by Donna Kittredge
    a. Review and Approval of March 3rd Minutes

3. Treasurer’s Report – Submitted by David Ellis
    a. March 2020 Treasurer’s report
    b. Monthly/Yearly Budget update
    c. Audit status
    d. Review budget info from the Nutrient Management Grant proposal (separate attachment)

4. District Supervisors
    a. Update on recruitment of supervisors and associates
    b. State Commission Member update

5. Program Status
    a. No-Till (FY2020)
         Scheduling rentals, management, update on insurance for towing

    b. Nutrient Management Update (FY 2020)
    c. Developing Resources – update from Adam and Ron

6. Program Administrator Update
    a. Administrator’s report – Submitted by Cynthia Grippaldi

New Business
7. District Annual Work Plan - goals, objectives, activities

8. DEP Nonpoint Source Pollution Grant RFR

8. Comments and Announcements

9. Adjournment

Upcoming Events/Meetings:
Berkshire Conservation District Supervisor meetings are scheduled for the first Tuesday
of each month. The next meeting will be on Tuesday, May 5, at 5pm. Meeting may be remote or at 78
Center St., Suite 206, Pittsfield, MA 01201, Conference Room. To be determined.

Monday, March 9, 2020

Minutes BCD Supervisor meeting February 4th, 2020


Berkshire Conservation District Monthly Meeting
Tuesday, February 4th, 2020 at 5:00 PM
Conference Room
78 Center Street, Suite 206, Pittsfield, MA 01201

Minutes
1. Call to Order at 5:00 pm and Determination of Quorum
Present:
Board members - Ned Kirchner (interim chair), Donna Kittredge, David Ellis & Adam Galambos with Ron Kujawski (via phone).
Staff - Cynthia Grippaldi
 New Business
Motion to make Ned an interim chair for today.  Moved by Adam, seconded by Ron all in favor. 
2. Secretary’s Report – Submitted by Cynthia Grippaldi, Program Administrator
a. Review and Approval of January 7th Minutes.  Moved to accept by Ron, second by Donna, all in favor.
3. Treasurer’s Report for January
Add a period of performance - when money needs to be used by (June 30, 2019) and roll over if needed. Add Nutrient Management to report and find out about any outstanding grant funds.  If Quicken keeps crashing when generating reports, upgrade to a newer version before the next board meeting.  Purchase from Staples to get the CD as backup.  Motion to buy Quicken basic upgrade up to $75 by Adam seconded by David.  All in favor. 
a. Updated treasurer’s report format with grant info presented by Cynthia.
b. Monthly/Yearly Budget.  Voted on at the annual meeting. Look at line items from previous budgets to create yearly expenses and when due (insurance, etc.).  Add to Quicken as future expense. Expected vs. actual expense.  Do we need to vote on internet expenses for a period of time? Or is that part of the approved budget?    
c. Treasurer’s report and management.  Add an update on the audit to the next meeting agenda. 
 Old Business
4. District Supervisors
a. Board of Supervisor Recruitment.  We have a good number of supervisors but would like to add a full-time farmer, perhaps north county, and we need more ethnic diversity.  We could also use someone with policy making experience.  Molly Comstock is interested in joining as an associate, and may attend the March meeting.
b. Designation of Titles and Committees.  Chair - Adam, Vice Chair - Ron, Secretary- Donna & Treasurer - David. Ned declined to be chair.  Motion to approve this slate of officers Ron, seconded by David.  Approved by all! Committees will be discussed at a later date.
            c. State Commission Member put off until next month.
d. Re-visit BCD relationship with NRCS.  How do we work best together?  How can we reinvent ourselves?  Develop strategy to generate feedback from the community - farmers, conservation commissions, academics (MCLA, Williams, BCC), non-profits.  We can be the conduit to connect community with experts.  Social media is a great tool to get information from us.  Adam will help with this. Promo ideas to get folks to join BCD email list through our website.  Use nutrient management grant outline to help identify our outreach and education going forward.  Gary Blazejewski, NRCS District Conservationist, will attend the March meeting.
5. Program Status
a.    No-Till (FY2019)
1. Promotion - Workshop with Berkshire Grown March 11 in Stockbridge, add another one in Cheshire so participants can see the no-till seeder.  Cynthia will coordinate with Mike on this. Donna will have 150 copies of promotional postcards printed this month.
                        2. Scheduling rentals - Mike and Cynthia will work together on this.
                        3.  Management
b.    Basic Grant
c.     Innovative Grant
 6. Program Administrator Update
a.    Board to review Administrator’s hours
b.    Administrator’s report:  Motion to accept the new website, replace the old one and get Marita’s invoice.  Moved by Adam, seconded by David.  All in favor.
c.     Ned suggested Cynthia attend the Feb. 13 Berkshire Grown workshop to promote BCD programs to farmers and find out about any grants from MDAR that BCD can apply for. 
 7. New Business
a.  Audit - Cynthia is gathering the information they need to compile the audit. Motion to accept the McMahon & Vigeant proposal for an audit. Donna made motion Adam seconded.  All in favor.
b. Spring Plant/Tree Sale.  Skip the sale for 2020, and focus on 2021.  Need time to decide the most cost-effective way to have one going forward. Option to offer it this fall instead of bulb sale, to be discussed at next meeting Donna will call Amy Anicharico and Amy Burdick regarding plant sale.  Also, Bill Pike.
c. Fall Bulb sale.  Revisit possibility at a future meeting.
d. Computer files backup.  Saved on flash drive! Research the purchase of an additional flash drive(s).
e. District Annual Work Plan - goals, objectives, activities.  Tabled for the next Board meeting.
8.  Comments and Announcements.  None
9. Adjournment.  Moved Donna second Adam.  All approved. Meeting adjourned at 6:57pm
 Upcoming Events/Meetings:
Berkshire Conservation District Supervisor meetings are scheduled for the first Tuesday
of each month.  The next meeting will be on Tuesday, March 3rd at 5pm at 78 Center St.,
Suite 206, Pittsfield, MA 01201, Conference Room.

Monday, February 24, 2020

Agenda BCD Supervisor Meeting March 3, 2020

Berkshire Conservation District Monthly Meeting
Tuesday, March 3rd, 2020 at 5:00 PM
Conference Room
78 Center Street, Suite 206, Pittsfield, MA 01201

Agenda

1.Call to Order and Determination of Quorum

 New Business
2. Secretary’s Report – Submitted by Cynthia Grippaldi, Program Administrator
           a. Review and Approval of February 4th Minutes


3. Treasurer’s Report for January
            a.  February treasurer’s report 
            b. Audit status

            c. Monthly/Yearly Budget


4. NRCS District Conservationist - Gary Blazejewski


 Old Business
5. District Supervisors
            a. Board of Supervisor Recruitment
            b. Designation of Committees

            c. State Commission Member


 6. Program Status
a. No-Till (FY2020)    
                        1. Promotion - cards mailed, workshop March 11
                        2. Scheduling rentals

                        3. Management

             b. Nutrient Management (FY 2020)

 7. Program Administrator Update
             a. EEA Reimbursement
             b. Cynthia vacation

   
 New Business
8.  WMMGA Symposium March 28, LMMHS
9.  DEP Nonpoint Source Pollution Grant RFR

10. District Annual Work Plan - goals, objectives, activities
11. Comments and Announcements
12. Adjournment

 Upcoming Events/Meetings:

No-Till Practices workshop with Berkshire Grown March 11, 2020, 3:00-6:00pm, Stockbridge Town Hall.

Berkshire Conservation District Supervisor meetings are scheduled for the first Tuesday of each month.  The next meeting will be on Tuesday, April 7th at 5pm at 78 Center St., Suite 206, Pittsfield, MA 01201, Conference Room.