August Monthly Meeting Agenda, August 9, 2017

Monthly Meeting of the Board of Supervisors:

Wednesday, August 9, 2017 at 5:00pm

78 Center St., Suite 206, Pittsfield, MA 01201, Conference Room

AGENDA

1. Call to Order
2. Secretary’s Report
3. Treasurer’s Report
4. Bills to Pay
5. NRCS Report
6. Program Administrator’s Report
1. Update on hours/schedule
2. WiFi options
3. Status of security clearance and financial audit
4. Draft work plan for FY18
7. OLD BUSINESS
1. FY18 EOEEA Grant Applications
2. FY17 EOEEA Grant Contract
1. Status of audit/hiring CPA
2. FY17 expenditures reimbursement
3. Fall Bulb Sale Planning Update
8. NEW BUSINESS
1. FY18 Budget
2. Supervisor Resignations - Aimee’s term will end in November
3. Annual Meeting
9. Announcements
10. Adjournment

Upcoming Events/Meetings:

Monthly Meeting - Wednesday, September 6th at 5pm

July Monthly Meeting Agenda: July 12, 2017

Monthly Meeting of the Board of Supervisors:

Wednesday, July 12, 2017 at 5:00pm

78 Center St., Suite 206, Pittsfield, MA 01201, Conference Room

AGENDA

1. Call to Order
2. Secretary’s Report
3. Treasurer’s Report
1. Status of online viewing access
2. Status of meeting-to-meeting reporting and catching up on data entry in Quicken
4. Bills to Pay
5. NRCS Report
6. Program Administrator’s Report
1. WiFi options
2. Draft work plan for FY18
7. OLD BUSINESS
1. FY18 EOEEA Grant Applications
2. FY17 EOEEA Grant Contract
1. Status of Financial Audit
2. FY17 expenditures due June 30th for reimbursement
3. Fall Bulb Sale Planning
8. NEW BUSINESS
1. Review and discuss district meeting schedule (currently every 2nd Wednesday)
2. FY18 Budget and Work Plan
3. Supervisor Resignations - Aimee’s term will end in November
9. Announcements
10. Adjournment

Upcoming Events/Meetings:

Monthly Meeting - Wednesday, August 9th at 5pm

June Meeting Agenda: June 21, 2017

Monthly Meeting of the Board of Supervisors:

Wednesday, June 21, 2017 at 5:00pm

78 Center St., Suite 206, Pittsfield, MA 01201, Conference Room

AGENDA

1. Call to Order
2. Secretary’s Report
3. Treasurer’s Report
1. Status of online viewing access
2. Status of meeting-to-meeting reporting and catching up on data entry in Quicken
4. Bills to Pay
5. NRCS Report
6. Program Administrator’s Report
7. OLD BUSINESS
1. Fall Bulb Sale Planning
2. FY18 EOEEA Grant Letter of Inquiry Applications
3. FY17 EOEEA Grant Contract
1. Status of Financial Audit
2. FY17 expenditures due June 30th for reimbursement
8. NEW BUSINESS
1. Review and discuss district meeting schedule (currently every 2nd Wednesday)
2. Review and update district supervisor's contact information
3. FY18 Budget and Work Plan
4. Discuss WiFi options.  Should district get their own, or try to boost BCC’s ?
5. Discuss and review office equipment and documents. Useful or Clutter?  
9. Announcements
10. Adjournment

Upcoming Events/Meetings:

Monthly Meeting - Wednesday, July 12th at 5pm

Special Meeting: May 24, 2017 - AGENDA

Special Meeting of the Board of Supervisors:

Wednesday, May 24, 2017 at 5:00pm

78 Center St., Suite 206, Pittsfield, MA 01201, Conference Room

AGENDA

1. Call to Order
2. Secretary’s Report
3. Treasurer’s Report
4. Bills to Pay
5. NRCS Report
6. NEW BUSINESS
1. Fall Bulb Sale
2. Orientation for the new Program Administrator
3. FY18 EOEEA Grant Letter of Inquiry
7. OLD BUSINESS
1. Open for discussion
8. Announcements
9. Adjournment

Upcoming Events/Meetings:

Monthly Meeting - Wednesday, June 14th at 5pm

May 10, 2017 Meeting Agenda

Monthly Meeting of the Board of District Supervisors

Wednesday, May 10, 2017 at 5:00pm

78 Center St., Suite 206, Pittsfield, MA 01201, Conference Room

AGENDA

1. Call to Order
2. Secretary’s Report
3. Treasurer’s Report - Online account access, edits from last month
4. Bills to Pay
5. NRCS Report
6. OLD BUSINESS
1. 2017 Spring Plant Sale update (mid-work week)
2. NRCS agreements - review and approve
3. Supervisor Election Paperwork Status
4. EOEEA Grant
1. Budget amendment
2. Financial Audit
5. Filling the District Administrator Position

** At this time, the meeting will enter a closed Executive Session for deliberation regarding the remaining candidates for the Program Administrator position. The meeting will re-open in public session once a vote has been taken.***

7. NEW BUSINESS
1. Orientation for the new Program Administrator
2. Website maintenance - start building a short-term “to do” and/or wish list
3. Bulb Sale
8. Announcements
9. Adjournment

Upcoming Events/Meetings:

Monthly Meeting - Wednesday, June 14th at 5pm

Executive Session Meeting, Wednesday, April 26th

Posted APRIL 22, 2017

Berkshire Conservation District will be holding a special meeting on Wednesday, April 26th at 6pm at the Hinsdale Firehouse, 95 Maple Street, Hinsdale, MA, to conduct interviews for the Program Administrator Position. At present, four candidates are scheduled to be interviewed. All are Berkshire County residents. One candidate has been interviewed so far at the most recent meeting on April 12th, but that candidate has withdrawn. 

This meeting will be mostly held in closed executive session, between 6pm and 9pm.

In accordance with Open Meeting Law guidelines set forth by the Attorney General's office, the meeting will:

• Convene in open session
• State the reason for the executive session, stating all subjects that may be revealed without compromising the purpose for which the executive session was called.
• State whether the public body will reconvene in open session at the end of the executive session.
• Take a roll call vote of the body to enter executive session.
  
  
  The position description can be found here.
  
  
  Any questions should be directed to BerkshireConservationDistrict@Gmail.com
  
  
  AGENDA

Wednesday, April 26, 2017

95 Maple Street, Hinsdale, MA @6pm

• Call to Order in open session
• Roll call vote to enter executive session
• Convene executive session for candidate interviews
• Roll call vote to close executive session and reopen open session
• Old Business - Progress on scheduling district audit
• New Business - Vote to make an offer for the District Administrator position
• Adjournment
• Announcements

April Meeting Agenda

Monthly Meeting of the Board of Supervisors:

Wednesday, April 12, 2017 at 5:00pm

78 Center St., Suite 206, Pittsfield, MA 01201, Conference Room

AGENDA

1. Call to Order
2. Conference Call with Thomas Anderson, Executive Secretary, State Commission, RE: EOEEA Conservation Districts grant award
3. NRCS Report
4. Secretary’s Report
5. Treasurer’s Report - Online account access
6. Bills to Pay
7. OLD BUSINESS
1. 2017 Spring Plant Sale update
2. NRCS agreements to review
3. Supervisor Election Paperwork
8. NEW BUSINESS
1. Open Meeting Press Release
2. Web maintenance - start building a short-term “to do” and/or wish list

*** At 6pm, the meeting will enter a closed Executive Session for candidate interviews for the open Administrator Position. The meeting will enter re-open public session once interviews have concluded and before the meeting is adjourned***

9. Announcements
10. Adjournment

Upcoming Events/Meetings:

Monthly Meeting - Wednesday, May 3rd at 5pm

Plant Sale Work Week - May 8-12, 2017, details TBA

Spring Sale Day - Saturday, May 13th, 9am - 2pm, Springside Park, Pittsfield