Tuesday, April 7, 2020

Agenda BCD Supervisors meeting April 7, 2020

Berkshire Conservation District Monthly Meeting
Tuesday, April 7, 2020 at 5:00 PM
Remote Meeting

The call in number is 1(646) 876-9923 Meeting ID 132436088 #

Agenda

1. Call to Order and Determination of Quorum

Reports:
2. Secretary’s Report – Submitted by Donna Kittredge
    a. Review and Approval of March 3rd Minutes

3. Treasurer’s Report – Submitted by David Ellis
    a. March 2020 Treasurer’s report
    b. Monthly/Yearly Budget update
    c. Audit status
    d. Review budget info from the Nutrient Management Grant proposal (separate attachment)

4. District Supervisors
    a. Update on recruitment of supervisors and associates
    b. State Commission Member update

5. Program Status
    a. No-Till (FY2020)
         Scheduling rentals, management, update on insurance for towing

    b. Nutrient Management Update (FY 2020)
    c. Developing Resources – update from Adam and Ron

6. Program Administrator Update
    a. Administrator’s report – Submitted by Cynthia Grippaldi

New Business
7. District Annual Work Plan - goals, objectives, activities

8. DEP Nonpoint Source Pollution Grant RFR

8. Comments and Announcements

9. Adjournment

Upcoming Events/Meetings:
Berkshire Conservation District Supervisor meetings are scheduled for the first Tuesday
of each month. The next meeting will be on Tuesday, May 5, at 5pm. Meeting may be remote or at 78
Center St., Suite 206, Pittsfield, MA 01201, Conference Room. To be determined.

Monday, March 9, 2020

Minutes BCD Supervisor meeting February 4th, 2020


Berkshire Conservation District Monthly Meeting
Tuesday, February 4th, 2020 at 5:00 PM
Conference Room
78 Center Street, Suite 206, Pittsfield, MA 01201

Minutes
1. Call to Order at 5:00 pm and Determination of Quorum
Present:
Board members - Ned Kirchner (interim chair), Donna Kittredge, David Ellis & Adam Galambos with Ron Kujawski (via phone).
Staff - Cynthia Grippaldi
 New Business
Motion to make Ned an interim chair for today.  Moved by Adam, seconded by Ron all in favor. 
2. Secretary’s Report – Submitted by Cynthia Grippaldi, Program Administrator
a. Review and Approval of January 7th Minutes.  Moved to accept by Ron, second by Donna, all in favor.
3. Treasurer’s Report for January
Add a period of performance - when money needs to be used by (June 30, 2019) and roll over if needed. Add Nutrient Management to report and find out about any outstanding grant funds.  If Quicken keeps crashing when generating reports, upgrade to a newer version before the next board meeting.  Purchase from Staples to get the CD as backup.  Motion to buy Quicken basic upgrade up to $75 by Adam seconded by David.  All in favor. 
a. Updated treasurer’s report format with grant info presented by Cynthia.
b. Monthly/Yearly Budget.  Voted on at the annual meeting. Look at line items from previous budgets to create yearly expenses and when due (insurance, etc.).  Add to Quicken as future expense. Expected vs. actual expense.  Do we need to vote on internet expenses for a period of time? Or is that part of the approved budget?    
c. Treasurer’s report and management.  Add an update on the audit to the next meeting agenda. 
 Old Business
4. District Supervisors
a. Board of Supervisor Recruitment.  We have a good number of supervisors but would like to add a full-time farmer, perhaps north county, and we need more ethnic diversity.  We could also use someone with policy making experience.  Molly Comstock is interested in joining as an associate, and may attend the March meeting.
b. Designation of Titles and Committees.  Chair - Adam, Vice Chair - Ron, Secretary- Donna & Treasurer - David. Ned declined to be chair.  Motion to approve this slate of officers Ron, seconded by David.  Approved by all! Committees will be discussed at a later date.
            c. State Commission Member put off until next month.
d. Re-visit BCD relationship with NRCS.  How do we work best together?  How can we reinvent ourselves?  Develop strategy to generate feedback from the community - farmers, conservation commissions, academics (MCLA, Williams, BCC), non-profits.  We can be the conduit to connect community with experts.  Social media is a great tool to get information from us.  Adam will help with this. Promo ideas to get folks to join BCD email list through our website.  Use nutrient management grant outline to help identify our outreach and education going forward.  Gary Blazejewski, NRCS District Conservationist, will attend the March meeting.
5. Program Status
a.    No-Till (FY2019)
1. Promotion - Workshop with Berkshire Grown March 11 in Stockbridge, add another one in Cheshire so participants can see the no-till seeder.  Cynthia will coordinate with Mike on this. Donna will have 150 copies of promotional postcards printed this month.
                        2. Scheduling rentals - Mike and Cynthia will work together on this.
                        3.  Management
b.    Basic Grant
c.     Innovative Grant
 6. Program Administrator Update
a.    Board to review Administrator’s hours
b.    Administrator’s report:  Motion to accept the new website, replace the old one and get Marita’s invoice.  Moved by Adam, seconded by David.  All in favor.
c.     Ned suggested Cynthia attend the Feb. 13 Berkshire Grown workshop to promote BCD programs to farmers and find out about any grants from MDAR that BCD can apply for. 
 7. New Business
a.  Audit - Cynthia is gathering the information they need to compile the audit. Motion to accept the McMahon & Vigeant proposal for an audit. Donna made motion Adam seconded.  All in favor.
b. Spring Plant/Tree Sale.  Skip the sale for 2020, and focus on 2021.  Need time to decide the most cost-effective way to have one going forward. Option to offer it this fall instead of bulb sale, to be discussed at next meeting Donna will call Amy Anicharico and Amy Burdick regarding plant sale.  Also, Bill Pike.
c. Fall Bulb sale.  Revisit possibility at a future meeting.
d. Computer files backup.  Saved on flash drive! Research the purchase of an additional flash drive(s).
e. District Annual Work Plan - goals, objectives, activities.  Tabled for the next Board meeting.
8.  Comments and Announcements.  None
9. Adjournment.  Moved Donna second Adam.  All approved. Meeting adjourned at 6:57pm
 Upcoming Events/Meetings:
Berkshire Conservation District Supervisor meetings are scheduled for the first Tuesday
of each month.  The next meeting will be on Tuesday, March 3rd at 5pm at 78 Center St.,
Suite 206, Pittsfield, MA 01201, Conference Room.

Monday, February 24, 2020

Agenda BCD Supervisor Meeting March 3, 2020

Berkshire Conservation District Monthly Meeting
Tuesday, March 3rd, 2020 at 5:00 PM
Conference Room
78 Center Street, Suite 206, Pittsfield, MA 01201

Agenda

1.Call to Order and Determination of Quorum

 New Business
2. Secretary’s Report – Submitted by Cynthia Grippaldi, Program Administrator
           a. Review and Approval of February 4th Minutes


3. Treasurer’s Report for January
            a.  February treasurer’s report 
            b. Audit status

            c. Monthly/Yearly Budget


4. NRCS District Conservationist - Gary Blazejewski


 Old Business
5. District Supervisors
            a. Board of Supervisor Recruitment
            b. Designation of Committees

            c. State Commission Member


 6. Program Status
a. No-Till (FY2020)    
                        1. Promotion - cards mailed, workshop March 11
                        2. Scheduling rentals

                        3. Management

             b. Nutrient Management (FY 2020)

 7. Program Administrator Update
             a. EEA Reimbursement
             b. Cynthia vacation

   
 New Business
8.  WMMGA Symposium March 28, LMMHS
9.  DEP Nonpoint Source Pollution Grant RFR

10. District Annual Work Plan - goals, objectives, activities
11. Comments and Announcements
12. Adjournment

 Upcoming Events/Meetings:

No-Till Practices workshop with Berkshire Grown March 11, 2020, 3:00-6:00pm, Stockbridge Town Hall.

Berkshire Conservation District Supervisor meetings are scheduled for the first Tuesday of each month.  The next meeting will be on Tuesday, April 7th at 5pm at 78 Center St., Suite 206, Pittsfield, MA 01201, Conference Room.

Tuesday, February 18, 2020

Minutes BCD Supervisor meeting Jan. 7, 2020

Berkshire Conservation District Monthly Meeting
Tuesday, January 7th, 2020 at 5:00 PM
Conference Room
78 Center Street, Suite 206,  Pittsfield, MA 01201

Minutes
1. Call to Order at 5:11 pm, and Determination of Quorum
Present: 
Board members - Ned Kirchner with Holly Aragi & Ron Kujawski (via phone).
Staff - Cynthia Grippaldi
Guests - Mike Balawender (associate), Donna Kittredge, David Ellis &
Adam Galambos
 2. New Business
Ned suggested that Ned is acting chair tonight and going forward the board will decide who
will be acting chair at each meeting until a chair is appointed. Moved by Ron, Holly
seconded, all approved.
Introductions: Mike, Donna, Adam, David, Cynthia, Ned, Holly and Ron.
a. Secretary’s Report – Submitted by Cynthia Grippaldi, Program Administrator
a. Review and Approval of December 16th Minutes. Holly moved, Ron seconded,
all approved.
b. Treasurer’s Report for November and December
1. Bills Due. none
2. Reimbursement sent to EEA on 12/27 for November & December expenses,
total $3,398.26
3. Monthly/Yearly Budget planning TBD
4.  Ned suggested including a breakdown of grant dollars left and period of
performance in treasurer's report.  Holly moved, Ron seconded, all approved.
5. Mileage for Cynthia reimbursement $113,68. Ron moved, Holly seconded,
all approved.
6. Saturday Jan. 11 at 9am Mary will transfer GFCU check signing to Holly and Ned. 
Ned to allocate money to the debit card account. $500 motion to move to debit
card limit. Ron moved,  Holly seconded, all approved.

 3. Old Business
A. District Supervisors
            1. Board of Supervisor Recruitment.  The Board of Supervisors voted to approve
Donna, Adam and David as new Supervisors.  Commission meeting is on Jan. 8 to appoint
them. Cynthia sent their bios & letters of interest to Tom Anderson. Vote to approve was
moved by Holly, Ron seconded, all approved.
         2. Designation of Titles and Committees. Interim Chair: Ned Kirschner, Vice Chair:
Ron Kujawski, Treasurer: ?  Secretary: ? Tabled for next meeting.
         3. State Commission Member? Tabled for the next meeting.
 B. No-Till Program Updates
            1. Promotion.  Public presentation late Feb, early March. Mid-day during the week,
Thursday or Friday in the Pittsfield area. Serve refreshments. Adam has data on small farms
in Berkshire County.
            2. Scheduling rentals: procedure.  Mike agrees to train farmers in the use of no-till
and deliver and pick up equipment to farmers. Make rental agreement available on web site.
3. Promo card. Donna’s layout. Small run to start, 150. Donna will get a quote from
QualPrint for a postcard sized mailer. Get it out to farmers by February.  Cynthia promote
the early discount incentive on our Facebook page. Donna will check with the post office
regarding size, postage etc. 
  C. Program Administrator Update. 
Website update.  Marita needs content.  Find Berkshire photographers to provide images. 
Adam is an amateur photographer and a commercial drone operator and is willing to help.
Also Cynthia will check with Dan again. 
Possibility of a Supervisor retreat to plan our year goals and budget, and to brainstorm new
initiatives. Check that we don’t interfere with open meeting laws.


 D. Basic & Innovation Grant Update for FY 2020 
Nutrient Management phase 1 is for researching and understanding existing regulations.
Phase 2 is to reach out to farmers.  Clarify grant amounts with Tom Anderson.


 4. New Business
A.  Audit - Cynthia reached out on Dec. 18, 2019 to McMahon and Vigeant in Dalton who
did a compilation for the year ending June 30, 2018 for  BCD and asked that they perform
another one for us. 
B. Spring Plant/Tree Sale. 8 yrs ago netted approx $10K, then profit margin began to slip,
and there was a lack of volunteers. Donna will contact Amy Burdick and Amy A.  Adam and
Donna want to be involved in the sale. 
C. Computer files backup from Google Drive to a flash drive.  Adam is willing to help with this!
D. District Annual Work Plan - goals, objectives, activities. Postpone to the next board meeting.


5.  Comments and Announcements
6. Adjournment 6:50 Ron moved to adjourn, Holly second.  All approved.
 Upcoming Events/Meetings:

 Berkshire Conservation District monthly Supervisor meetings are scheduled for the first
Tuesday of each month.  The next meeting will be on Tuesday, February 4th at 5pm at
78 Center St., Suite 206, Pittsfield, MA 01201, Conference Room.

Monday, January 27, 2020

Agenda BCD Supervisors Meeting Feb. 4, 2020


Berkshire Conservation District Monthly Meeting
Tuesday, February 4th, 2020 at 5:00 PM
Conference Room
78 Center Street, Suite 206,  Pittsfield, MA 01201

Agenda
1. Call to Order and Determination of Quorum
 New Business
2. Secretary’s Report – Submitted by Cynthia Grippaldi, Program Administrator
a. Review and Approval of January 7th Minutes

3. Treasurer’s Report for January
a. Updated treasurer’s report format with grant info
b. Monthly/Yearly Budget
c. Treasurer’s report & management

 Old Business
4. District Supervisors
            a. Board of Supervisor Recruitment
            b. Designation of Titles and Committees
            c. State Commission Member

 5. Program Status
A. No-Till (FY2020)    
                        1. Promotion
                        2. Scheduling rentals
                        3. Management
                        4. Basic Grant
                        5. Innovative Grant
B. Nutrient Management (FY 2020)
 6. Program Administrator Update
a.    Board to review Administrator’s hours
b.    Administrator’s report

 New Business
7.  Audit
8. Spring Plant/Tree Sale
9. Computer files backup
10. District Annual Work Plan - goals, objectives, activities
11.  Comments and Announcements
12. Adjournment
 Upcoming Events/Meetings:
Berkshire Conservation District Supervisor meetings are scheduled for the first Tuesday
of each month.  The next meeting will be on Tuesday, March 3rd at 5pm at 78 Center St.,
Suite 206, Pittsfield, MA 01201, Conference Room.

Friday, January 17, 2020

Minutes, BCD Supervisor Meeting Dec. 16, 2019

Berkshire Conservation District Monthly Meeting
Monday, December 16th, 2019 at 5:30 PM
Conference Room
78 Center Street, Suite 206,  Pittsfield, MA 01201


Minutes
1. Call to Order at 5:38pm with a  quorum. 
Present: 
Board members - Mary Stucklen, Ned Kirchner, Ron Kujawski
Staff - Cynthia Grippaldi
Guests - Donna Kittredge, David Ellis
Reports
2. Secretary’s Report – Submitted by Cynthia Grippaldi, Program Administrator
a. Approval of November 7th Meeting Minutes.  Ned moved, Ron seconded.
Approved.


3. Treasurer’s Report for November
a. Bills Due. Checks written to Martin & Oliveira $110 and Zach for cutting board $100. 
b. Reimbursements Schedule.  $8,786.48 reimbursed from EOEA
c. Sample Monthly Budget - Projected monthly expenses & income for the year.
d. Add GFCU names to mailing list in Drive
e. Nov treasurer's report was not submitted by the Chair. 
f.  Mary will meet with Ron and Ned at bank to transfer check signature to them 


Old Business
4. District Supervisors
            a. Vacant Officer Positions:  Chair, Vice Chair, Secretary and Treasurer.
b. Donna and David attended and Ron has contacted Sean Stanton.  Ron will give
Cynthia Sean’s contact info and she will forward information about the District to him.
Donna and David will return on January 7th, and may be interested in joining as associates.  


5. No-Till Program Updates
            a. Promotion:  Rack card. To be mailed to Berkshire farmers, plus extra for handouts. 
Cynthia would include costs in reimbursement. Ned moved $250 to cover expenses for card
stock and ink, Ron seconded. Approved by all.
            b. Scheduling rentals: ‘Early-bird’ promotional special. Non-refundable deposit of
$100,  if farmers commit by March 15. Also a reduction $5 of per acre. Ned moved to change
the deadline from March 1 to March 15 Ron second. Approved by all.


7. Administrative Assistant Update
            a. Office Hours 10-4 MTW.  
            b. Other updates- NEGEF Pollinator Initiative was not chosen to be funded. 
c. Ned moved for Cynthia to come up with standard operating procedures, budgeting,
reimbursements. Google Doc. Ron seconded.  Approved by all.


8. Basic & Innovation Grant Update for FY 2020
Contract was not signed by Mary, Cynthia will complete and sign so we can start using funds.


New Business
  1. Audit. Not yet initiated by the Board Chair. Cynthia will contact McMahon & Vigeant P.C.
in Dalton. Last year they charged $750 for the audit.
  1. Spring Plant Sale.  When? Use BBG membership and additional items for a raffle.
  2. Computer files backup with flash drive. 1.7 gigs of data on Drive.
  3. Web Site:  Cynthia will contact Marita Carroll and see what she can do for $250.


9.  Comments and Announcements
Mary announced that she is resigning from the board effective tonight and may continue as
an associate.


10. Adjournment 
Ron moved and Ned seconded at 7:08. Approved by all.


Upcoming Events/Meetings:
Ron moved that monthly meeting will always be the first Tuesday of each month. 
Ned seconded. Approved by all. Cynthia will call the Attorney General’s hot line to see if we
can use conference calls for meetings when we need Quorum. She will also call Jane
Obaggy (MACD) regarding training courses for Supervisors.

Next Berkshire Conservation District monthly meeting will be on January 7th at 5pm at
78 Center St., Suite 206, Pittsfield, MA 01201, Conference Room