Wednesday, November 13, 2019

October 3, 2019 monthly Supervisor meeting minutes

Berkshire Conservation District Supervisors Monthly Meeting
Thursday, October 3, 2019


78 Center Street, Suite 206, Pittsfield, MA  01201, Conference Room


Minutes


  1. Call to Order at 5:00pm - Present: Mary Stucklen, Ron Kujawski,
Holly Aragi, Cynthia Grippaldi


  1. Secretary’s Report - Submitted by Cynthia Grippaldi
  1. Approval of August 26th meeting minutes - Change $400
to approximately $400. Motion to accept by Holly seconded by Mary.


     3. Treasurer’s Report - No bills due, annual meeting will need to
vote on 2020 budget. Motion by Mary to continue September’s
treasurer's report until November meeting. Seconded by Holly.


4. Vacant District Supervisors Positions - Laura Tupper Palches
from Full Well Farm has withdrawn her consideration to join the board. 


5.  No till program - limited response due to late arrival and
liability insurance. Develop a promotional brochure. 
Google form with signing option, by typing in name as signature.
Paypal option for payment? Mary will work with Cynthia to figure this out. 


6.  Cynthia will find someone to update our website. Perhaps Marita Designs.


7.  No Basic & Innovation grant update.


8.  Plant Sale - Discussed possibly offering pollinator and/or native seed
packets along with tree saplings and plants. Further discussion at the November
meeting. Look at previous BCD sale flyers,


9.  Audit - should be done by the end of the year. BCD will use same person
as last year. Search for emails to find auditor.


10. Annual Meeting - Holly will order hot food and staff & board will
bring sides like dessert, green & potato salad. Cynthia will pick up food
and seltzer, wine.  We have a donation from Berkshire Botanical Garden for
an individual membership. Also cutting board, local wine cheese and crackers
(buy at Guidos). Buy basket at goodwill to put stuff in.  Cynthia will create
an annual report. Use last year’s but make it shorter.  


11.  Next meetings - Mary will set a consistent date each month for supervisor
meeting.  November meeting will be longer and include office clean-out.  

Meeting adjourned at 6:01 motion by Holly seconded by Mary.

Tuesday, October 29, 2019

Agenda BCD Supervisors Meeting Nov. 7, 2019

Berkshire Conservation District Supervisors Monthly Meeting
Thursday, November 7th, 2019 at 5:00 PM
78 Center St., Suite 206, Pittsfield, MA 01201, Conference Room

Agenda

1. Call to Order

2. Secretary’s Report - Submitted by Cynthia Grippaldi

a. Review and approval of October 3rd Meeting Minutes
3. Treasurer’s Report - Submitted by Mary Stucklen, Chair
a. Bills due
b. Reimbursements due
4. District Supervisors
            a. Vacant Supervisor Positions - Suggestions?
5. No-Till Program Updates
            a. Promotion
            b. Scheduling rentals
7. Administrative Assistant Update
            a. Web Site
            b. NEGEF Grow Grant Proposal
c. Review and Debrief of Annual Meeting
8. Basic & Innovation Grant Update for FY 2020
9. Other New Business 
              a.  Spring Plant Sale
              b.  Audit
              c.  Next Meeting Location, Confirmation and Post
10. Adjournment

Monday, October 7, 2019

August 26, 2019 monthly meeting minutes

Berkshire Conservation District Supervisors Monthly Meeting
Monday, August 26th, 2019 at 5:00 PM
78 Center St., Suite 206, Pittsfield, MA 01201, Conference Room


Minutes


1. Call to Order - Mary called the meeting to order at 5:04pm
Present: Mary Stucklen, Ron Kujawski, Holly Aragi, Ned Kirchner, Cynthia Grippaldi


New Business
2. Secretary’s Report - Submitted by Mary Stucklen, Chair
a. Approval of July 10th Minutes - A motion was made by Ned to approve the
Minutes with one edit, seconded by Holly. All were in favor.
b.  Ned reminded the group that he can not access Google Drive, so needs hard
copy of documents sent to him.

3. Treasurer’s Report for July and August, Submitted by Mary Stucklen, Chair
a. Bills Due - none at this time.
b. Greylock loan is paid off.  Interest of approximately $400 and liability insurance
costs can be reimbursed by EEA. 
c.  Ned suggested adding the plant sale to the agenda of the next supervisor meeting.
d.  Holly made the motion to approve treasurer's report, seconded by Ned.

4. District Supervisors
            a. Vacant Supervisor Positions - Laura Tupper-Palches from Full Well Farm has
expressed interest.
b. EEA delay in confirming Ron due to lack of quorum at July 11 meeting.  He can be voted
in at the annual meeting on October 9.

5. No-Till Program Updates
a. Promotion - Cynthia submitted a press release to the Berkshire Eagle, MDAR,
Mass Farm Bureau, all neighboring conservation districts and the BEAT newsletter. 
She also emailed 28 farms directly to announce the program.
            b. Scheduling rentals - Cynthia and Mike discussed the procedure for rental inquiries.
c. Holly commented that several farmers in northwestern CT have requested to
rent the no-till seeder.  Are we constrained to only rent to Berkshire County? Check grant
contract and insurance guidelines. Reach out to Litchfield County Conservation District
and Tom Anderson. In order to increase rentals of the no-till seeder in 2019, Ned made a
motion for Cynthia to determine whether usage outside Berkshire County is allowed.
Ned also made a motion that if it is, to allow farmers from outside Berkshire County
to rent the no-till at the discretion of the board. Holly seconded both motions, all in favor.
Ned made a motion to assign Holly as a facilitator to rent the no-till in Litchfield
County if approved by the state. Mary seconded, all in favor.

7. Administrative Assistant Update
a. Office Hours - Ned made a motion to increase the Program Administrators hours
as needed to get the no-till program up and running. Seconded by Holly, all in favor.
            b. Grant Proposal to New England Grassroots Environmental Fund. Board is
requested to submit comments to Cynthia by September 6, 2019.

8. Basic & Innovation Grant Update for FY 2020 - Cynthia to check in with Tom
Anderson about any updates to grant status.

9. Other new business 
 a.  Annual Meeting - Discussion regarding what date to have the meeting.  October 9th
at Pine Island was suggested. 5:00 pm cocktails, 5:30 meeting, 6:00 dinner. Ned made a
motion to allot a budget of $600 for food, to acquire products for a raffle and other
meeting expenses. Holly seconded, all in favor. Event will be free with suggested donations.
b.  Audit - Ned made a motion to contract with the same person that did our audit last year. 
Holly seconded, all in favor.
c.  Web site - Holly made a motion to budget $250 for someone to help Cynthia update our website.
Ned seconded, all in favor.
              d.  Next Meeting Location, Confirmation and Post.  Next meeting is scheduled for Sept.
11 at 5:00 pm at the BCD conference center.  Cynthia will remind board and post agenda
on BCD blogspot.

10. Adjournment - Holly made a motion to adjourn was made at 6:33pm and seconded by Ned. 
All in favor.

Thursday, October 3, 2019

Annual Meeting Agenda for Berkshire Conservation District

Berkshire Conservation District 
Annual Meeting
Wednesday, October 9th, 2019 at 5:00 PM
Pine Island Farm - 1474 Hewins St, Sheffield MA 01257

Schedule
5:00pm - Light Refreshments & Raffle
5:30pm - Potluck Dinner
6:00pm - Business Meeting
7:00pm - Adjournment & Networking

Agenda
1. Call to Order
2. Introductions & Welcome by Mary Stucklen, Chair
3. Annual Report by Cynthia Grippaldi, Program Administrator
4. Elections
5. Approval of Annual Budget
6. Presentation of the No-Till Seeder
7. Announcements
8. Adjournment

Wednesday, September 4, 2019

Agenda BCD Supervisor Meeting Oct. 3, 2019

Berkshire Conservation District 
Supervisor Monthly Meeting
Thursday, October 3rd, 2019 at 5:00 PM
Conference Room, 78 Center St., Suite 206, Pittsfield, MA 01201
Agenda
1. Call to Order

New Business
2. Secretary’s Report - Submitted by Mary Stucklen, Chair
a. Approval of August 26th Meeting Minutes

3. Treasurer’s Report for May-June, Submitted by Mary Stucklen, Chair
a. Bills due
b. Reimbursements due

4. District Supervisors
            a. Vacant Supervisor Positions - Laura Tupper-Palches from Full Well Farm
b. Other suggestions?

5. No-Till Program Updates
            a. Promotion
            b. Scheduling rentals

7. Administrative Assistant Update
            a. Web Site
            b. NEGEF Grow Grant Proposal

8. Basic & Innovation Grant Update for FY 2020

9. Other new business 
              a.  Annual Meeting
              b.  Audit
  c.  Plant Sale
              d.  Next Meeting Location, Confirmation and Post


10. Adjournment

Wednesday, August 21, 2019

Agenda BCD Supervisor Meeting August 26, 2019

Monthly Meeting August 26, 2019 at 5:00pm


Berkshire Conservation District Monthly Meeting
Monday, August 26th, 2019 at 5:00 PM


Agenda
1. Call to Order

New Business
2. Secretary’s Report - Submitted by Mary Stucklen, Chair
a. Approval of July 10th Minutes

3. Treasurer’s Report for May-June, Submitted by Mary Stucklen, Chair
a. Bills Due

4. District Supervisors
            a. Vacant Officer Positions

5. No-Till Program Updates
            a. Promotion
            b. Scheduling rentals

7. Administrative Assistant Update
            a. Office Hours
            b. Grant Proposal

8. Basic & Innovation Grant Update for FY 2020

9. Other new business .
              a.  Annual Meeting
             b.  Audit
             c.  Next Meeting Location, Confirmation and Post

10. Adjournment

Upcoming Events/Meetings:

Monday, July 8, 2019

Meeting Minutes for April 10th, 2019


Berkshire Conservation District Monthly Meeting
Wednesday, April 10th, 2019 at 5:30 PM
Arizona Pizza, 395 Pittsfield Rd, Lenox MA

Minutes
1. Call to Order- Mary Stucklen called the meeting to order 5:26pm.
Attending: Ned Kirchner, Holly Aragi, Mary Stucklen (Chair), Cynthia Grippaldi (Admin Assistant)
Absent: Bob Lear

New Business
2. Secretary’s Report - Submitted by Mary Stucklen, Chair
a. A motion was made to approve the March 7th meeting minutes, with grammatical corrections. Motion made by Ned, seconded by Holly. All were in favor.
3. NRCS Report
             a. The February Report was presented and reviewed by the District, with no comments.
4. Treasurer’s Report for March, Submitted by Mary Stucklen, Chair
The discussion included payments for website services, and a motion was made by Ned for the District to pay up to $275. Motion made by Ned, seconded by Holly. All were in favor. MACD Dues were due in recent months, a new expense for the District. Motion was made by Ned to pay $25 MACD dues, seconded by Holly. All were in favor. Holly made a motion to accept the treasurer’s report, Ned seconded. All were in favor.

Additional insurance options were discussed for the No-till machine, and Dominic Sinopoli Farm Family Insurance was mentioned. Mary will ask them for a quote and will bring it back to the next meeting.

Ned made a motion to allow Mary (Chair) to move money from the savings account to the checking account as needed so that the District avoids going into the red. Motion made by Ned, seconded by Holly. All were in favor.

The District discussed legal offices to look at the rental and contractor agreement: Cynthia will investigate. John Martin Lawyer, of Martin & Allovera, will be called and asked about their rates. Additionally, the District will call Cohen & Valicenti & Kinney. Ned made a motion to authorize $2,000 for a lawyer to review a rental agreement, seconded by Holly. All were in favor.
5. No-Till Grant Updates
            The Updated Scope for the EEA was presented and discussed.
The Financing Status for the machine was discussed. Cynthia will email Tom about being locked out of the office and if he could assist the District with some paperwork needed for the application.
  
The EEA Working Group was discussed. The District decided that the cost to attend this opportunity is too high and there is a lot of time invested in No-Till and isn’t local-friendly.

The District understood that there will not be No-till workshops for now, considering the late season and that the machine has yet to arrive.

6. Farm Bill Workshops - Ned mentioned that he would like the District to host one of these workshops but that the District didn’t want to overextend the administrator’s time. The District decided to decline the opportunity to host a workshop.

7. Administrative Assistant Update
a. Office Access and Hours Update – Cynthia still does not have access to the office and has had scattered hours. She works remotely and fills out a time log to keep track of her regular and her No-Till hours.
b. Master Gardener Event – Cynthia attended the symposium and had a great time, all bulbs that were left over from last year are gone.

8. Other new business
- Holly asked about plans for nutrient and conservation incentive workshops and sharing of information. Ned had heard about the new regulations for pesticides and more. Holly referenced a ‘14-’15 nutrient change, and NRCS has incentives to manage their treatments and more. Ned referenced that there was a huge change in the 70’s, and now we have a new wave of concerns. Holly and Ned are concerned that there isn’t much talk about nutrient management.

- Basic & Innovation Grants – Ned suggests that the District pursue an innovation grant about the nutrient regulations and how to use incentives. Ned envisions that regulations and licensing is going to grow. Education and research of these regulations could fall under an innovation grant. The question was asked: How do small farmers work with these regulations? This grant could require 8 hours a week of time for the administrative assistant towards this, plus more. There could be two phases- Identifying how nutrient management affects farmers and landowners, and how the district can help.

Another idea discussed for the Innovation grant: Perform No-Till studies, where the District pays for seed and rental costs and soil testing and the assistant’s time to do studies about the efficacy of the No-Till. Perhaps there could be phases, and in phase one: Research & Planning (seeds and efficacy) and then for the second phase, or FY 2021, apply for money for implementation.  Basic and Innovative Grant letter of inquiry will be drafted with the nutrient regulation research and presented at the May 8th meeting.

9. Adjournment – Holly motioned to adjourn at 7:00pm, seconded by Ned.

Upcoming Events/Meetings:
Next Monthly Meeting is tentatively scheduled for Wednesday, May 8th, 2019 at 5:30 PM at Pittsfield Public Library/ Berkshire Athenaeum in Pittsfield, MA.