Wednesday, February 20, 2019

February Meeting on February 27th

Berkshire Conservation District Monthly Meeting
Wednesday, February 27th, 2019 at 5:30 PM
Pittsfield Public Library & Berkshire Athenaeum

Agenda
1. Call to Order

Open Session:
New Business
2. No-Till Grant Updates
      a. Quotes for No-Till machine and insurance options.

3. Other new business

Executive Session:
4. Administrative Assistant Position Interviews

Open Session:
5. Announcements
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6. Adjournment

Upcoming Events/Meetings:
Next Monthly Meeting is tentatively scheduled for Wednesday, March 13th, 2019 at 5:30 PM at Arizona Pizza on Pittsfield Rd, Lenox.




Thursday, February 14, 2019

Minutes for the Berkshire Conservation District Meeting on January 23rd, 2019

Berkshire Conservation District Monthly Meeting
Wednesday January 23rd, 2019 at 5:30 PM
Pittsfield Public Library & Berkshire Athenaeum, Athenaeum Conference Room, Pittsfield MA

Minutes
1. Call to Order – 5:44pm (Mary Stucklen)
Present: Ned Kirchner, Holly Aragi, Mary Stucklen.  Absent: Bob Lear
Public: Mike Balawender, Laura and Joe Evans.

New Business
2. Secretary’s Report - Submitted by Mary Stucklen, Chair
a. Approval of minutes from October 10th meeting – Motion made by Ned, seconded by Holly. All are in favor.
b.Approval of minutes from Annual Meeting on November 15th – Continued to the next meeting, or annual meeting. One edit mentioned for the minutes, to use “Minutes” not “Agenda”.
c. Approval of minutes from December 5th meeting – Edits made included a few grammatical errors and the replacement of names with appropriate titles. Holly made a motion to accept the minutes as corrected, with Ned seconding. All in favor.
3. NRCS Report.
The report provided by Rita through email was informative.
4. Treasurer’s Report - Submitted by Mary Stucklen, Chair –  Continued until February’s meeting to give the district more time to provide a detailed analysis of expenses and income.
a. Bills to Pay: Website & Mail Receipts. There was a discussion about the various bills that were waiting to be paid, including web services, public notice fees, and receipts from members of BCD. Ned made a motion to pay the bills, with Holly second. All were in favor.
b. There was also the discussion to cancel the webstore, especially considering the increased fee and lack of usage for the store. Ned made a motion to cancel Volusion, Holly seconded, and all were in favor.
c. Account Signees. Mary would like to have the ability to sign checks while the Treasurer position is vacant. Amy would also be removed from the account as a signee. Ned would sign a form allowing this. Ned made a motion to add Mary to the BCD checking account, Holly seconded, and all were in favor.
5. EEA Basic & Innovation Grant Update.
There was a discussion about the ACRE grant, which was unknown at the time of the meeting if BCD would receive the grant. Mary has a scheduled phone call with Laura week after the meeting. In addition, BCD was awarded the EEA Innovation and Basic Grants for the No-Till initiative. Mike Balawander was present to answer questions as the board discussed logistics about obtaining the machine for the initiative. Holly mentioned that NRCS should get involved for reimbursements to farmers. Financing the machine was discussed, as well as the procedure for getting quotes. More information will be shared about the limitations and opportunities for the grant in February.
6. Program Administrator’s Position
There was an adequate discussion about the position summary, about which qualities are very important in the next Program Administrator. Between old documents and ideas discussed, Mary would draft a position description and send it to the board when completed. Ned made a motion to allow Mary to create the job description and to post online, with Holly second. All were in favor.
8. Administrative and Organizational Plans for 2019
a.     There was a discussion about not going to do the plant sale in the spring. There is a lot going on with the No-Till, and there a vacuum on the board regarding volunteers and a treasurer.
b.     There was also discussion about the Master Gardeners Symposium on April 6th, and Mary had the idea to offer Bulbs to them for free in order to promote BCD and to find a home for unwanted bulbs. Ned made the motion to provide free bulbs to the MG symposium, with Holly second. All in favor.
c.     Meeting times discussion about the current schedule of meetings. The board agreed to continue meeting the second Tuesday of the month at 5:30/
d.     Supervisor Search: There was a short discussion about obtaining new members. The board would ideally like to have diversity, more agriculturally minded and conservation-minded people. We should advertise for new members, such as in BEAT. We would like to work in schools, Mike mentioned the Shared Living Collaborative. There was a question about Farm Service Agency (down the hall in the federal building) as being helpful in our search. Ned made a motion to allow Mary to write an advertisement and pursue leads to get new members, seconded by Holly. All were in favor.

Continued Business
9. FY 2018 Audit Approval – Completed in November, no discussion needed.
10. Other new business
11. Announcements
12. Adjournment – Motion made by Ned, seconded by Holly. All in favor.

Upcoming Events/Meetings:
Next Monthly Meeting is tentatively scheduled for Wednesday, February 13th, 2019 at 5:30 PM at the Berkshire Athenaeum.